Company registration Malaysia
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Unlock new opportunities in the thriving Asian market with seamless company registration in Malaysia. Whether you are a local entrepreneur or a foreign investor, Malaysia offers a friendly, efficient, and cost-effective environment for business registration, supported by digital solutions and significant government incentives. Take advantage of fast registration, flexible ownership structures, and access to one of Southeast Asia’s most dynamic economies—all with expert guidance from Legarithm at every step. Let us help you confidently register your company in Malaysia and expand your global success story.
Requirements for Company Registration in Malaysia
At Least One Director
Every company needs at least one director. This person has to be over 18 and actually live in Malaysia. There are a few ways to meet the residency requirement, like MM2H, Permanent Resident status, or a Resident Pass-Talent, so it works for both Malaysians and foreigners.
At Least One Shareholder
You also need at least one shareholder. This can be an individual or a company, and the director and shareholder can even be the same person if you want to keep things simple.
Qualified Company Secretary
You’ve got to appoint a company secretary who lives in Malaysia and holds a license or certificate from the Companies Commission (SSM). They’re the ones who keep your company in line with the rules.
Registered Local Office Address
Your company needs a real, physical address in Malaysia. This isn’t just a formality—it helps you build connections and roots in the local business scene.
Paid-Up Capital
Technically, you can set up a company with just RM1 in paid-up capital. But if you’re foreign-owned, or if you need certain licenses or work visas, you’ll probably need anywhere from RM500,000 to RM1 million to meet government requirements. Most banks also want to see at least RM2,500 in paid-up capital when you open an account.
Unique Approved Company Name
You need a company name that stands out and gets approved by SSM. There’s an easy online system for reserving names, so you can lock in your brand quickly.
Company Constitution (Optional but Recommended)
You don’t have to draft a constitution, but it’s a good idea. It lays out how your business is run and clears up a lot of questions before they even come up.
Licenses for Specific Industry/Activities
Some businesses—like those in manufacturing or trading—need extra permits. Malaysia’s made it pretty easy to figure out what you need and get the right paperwork sorted fast.
Required Documents for Registration
Documents required include identification for directors and shareholders, proof of address, and, if necessary, the company constitution and relevant registration forms, which can be prepared and filed digitally.
Ongoing Compliance Obligations
Annual declarations, audited financial statements, and timely tax filings are required, all of which can be easily managed with the help of professional company secretaries and digital platforms.
Step-by-Step Guide: Company Registration in Malaysia
Choose a Company Structure
Determine the most suitable company structure for your goals: Private Limited (Sdn. Bhd.), Limited Liability Partnership (LLP), Branch Office, Labuan Company, or Representative Office. Foreign entrepreneurs often prefer Sdn. Bhd. or Labuan for their flexibility and favorable regimes.
Name Search and Reservation (1-2 Business Days)
Check the uniqueness of your company name using the online SSM portal or through a registered agent. Reserve the approved name for 30 days, with an option for extension.
Prepare Necessary Documents for Registration (1-3 Business Days)
Gather documents confirming the identity of directors and shareholders, proof of address, the company constitution (recommended), and appoint a qualified resident company secretary. Complete and sign the necessary SSM forms for a smooth process.
File the Application with SSM (1-7 Business Days)
Submit the registration documents online or in person. SSM will review the application and, if all standards are met, quickly issue the certificate of incorporation—usually within a week.
Post-Registration Formalities and Licensing (1-3 Weeks, Depending on the Industry)
Obtain mandatory business premises and signage licenses from local authorities, register for corporate tax with the Inland Revenue Board, and secure social security and pension schemes for employees, if applicable. Open a business bank account in Malaysia and apply for any industry-specific licenses necessary for your chosen business activity.
Ongoing Legal and Tax Support (Annually and As Needed)
Easily fulfill legal obligations by filing annual declarations, audited financial statements (within one month after the annual shareholders’ meeting), and corporate tax returns. Maintain a local legal address and certified SSM company secretary, renewing the relevant business licenses to ensure smooth operations.
Frequently Asked Questions About Company Registration in Malaysia
Still have a questions?
Which regulatory body oversees company registration in Malaysia?
The Companies Commission of Malaysia (SSM) is the primary regulatory body overseeing all company and enterprise registrations in Malaysia. SSM ensures transparent, orderly procedures and maintains an accessible online registry, making the company formation process efficient and convenient for locals and foreigners alike.
What types of companies can be registered in Malaysia?
You’ve got options. You can register as a sole proprietorship, partnership, private limited company (Sdn. Bhd.), limited liability partnership (LLP), public limited company (Berhad), branch office, representative office, or even a Labuan offshore company. So whether you’re a solo entrepreneur or running a big operation, there’s a business structure that fits.
Can foreigners register and own a company in Malaysia?
Yes, absolutely. Foreigners can hold 100% of the shares in a private limited company (Sdn. Bhd.) for most industries. There are a few exceptions—things like banking, agriculture, and education have extra rules. Overall, Malaysia is pretty friendly to foreign investors and business owners.
What are the key requirements for registering a company in Malaysia?
You’ll need at least one resident director, a local address, at least one shareholder, a qualified Malaysian company secretary, and an approved company name. For both Malaysian and foreign-owned companies, the minimum paid-up capital starts as low as RM1. But depending on your industry or if you’re applying for certain licenses or visas (like an Employment Pass or WRT license), you might need a lot more—often between RM500,000 and RM1,000,000. Also, most banks want to see at least RM2,500 in paid-up capital before they’ll open a business account for you. Still, the process is pretty flexible and quick.
How long does the company registration process take in Malaysia?
The company registration process in Malaysia is surprisingly fast. Digital submission of documents, efficient processing by SSM, and professional support enable most companies to be registered within 3-10 business days, ensuring your business is up and running with minimal delay.
How can I verify or confirm the registration number of a company in Malaysia?
You can easily verify any company registration number online via the SSM e-Search portal, EzBiz Online system, or by visiting a local SSM office. Malaysia’s modern registration systems make it easy for interested parties to conduct due diligence, confirm partnerships, and meet regulatory requirements.
What is the format of a company registration number in Malaysia?
Malaysia uses a clear registration number system. New companies (from 2019 onwards) receive a number in the format [Year][Serial], e.g., 202301234567. Companies registered before 2019 use the format 1234567-P. Both formats are recognized and can be verified online for authenticity.
Can I register a company online in Malaysia?
Yes! Malaysia supports fully digital company registration through the SSM EzBiz portal. This innovative platform allows you to reserve the company name, submit applications, and track the registration process, eliminating geographical barriers and simplifying the entire company formation process.
What steps should I take after company registration?
After receiving your company’s certificate of incorporation, you can begin opening a corporate bank account, registering for taxes, obtaining the necessary business and industry licenses, and registering employees in statutory schemes. These steps will ensure your company is fully operational and compliant with Malaysian laws.
What are the typical costs associated with registering a company in Malaysia?
The registration cost starts from RM1,000 for local Sdn. Bhd. companies, with additional expenses for name searches (RM50), professional services (optional, RM2,000-9,000), and obtaining necessary licenses. For foreign-owned businesses, the typical budget (including capital requirements) ranges from RM3,000 to RM12,000, ensuring an economically efficient entry into the thriving regional market.
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